|
Q.
What is the Share Transfer System adopted by the Company?
Q.
How can an investor receive his/her unclaimed dividends?
Q.
How can an investor exchange his/her old share certificates for
new share certificates issued after the amalgamation of
erstwhile Max India Limited and Maxxon India Limited?
Q.
What is the procedure for effecting transfer of shares?
Q.
What is the procedure for transmission of shares in case of
death of shareholder?
Q.
Who can avail the facility of nominations on shares and what
is the procedure to be followed?
Q.
What is the procedure for transposition (change in the order
of holders)?
Q.
In case of loss or theft of share certificate(s), how can
a shareholder receive duplicate share certificate(s)?
Q.
What is the procedure for payment of dividend through Electronic
Clearing Services (ECS)?
Q.
What is the prescribed format for sending in the mandate for
payment of dividend?
Q.
What is the procedure for issuance of duplicate dividend warrant(s)?
Q.
What is the procedure for issuance of duplicate interest warrant(s)?
Q.
What is the procedure for revalidation of dividend warrant(s)?
Q.
What is the procedure for revalidation of interest warrant(s)?
Q.
In
case there are mistakes in the share certificate(s) / dividend
warrant(s) issued to the shareholder, what is the procedure
for initiating corrections?
Q.
What is the procedure for change of address / bank details?
Q.
What is the procedure for change in the names of individual
shareholders?
Q.
What is the procedure in case a shareholder wishes to split
/ consolidate the share certificates?
Q.
What is the procedure in case a shareholder wishes to consolidate
his holding in various folios?
_____________________________________________________________________________________________
What
is the Share Transfer System adopted by the Company?
In respect of shares upto 500 per folio, the transfers are
effected on a weekly basis and the average turnaround time
for dispatch of registered share certificates is less than
10 days. For other cases the Committee of Directors meets
every month. It is our endeavor to return the duly registered
transfers as early as possible from the date of receipt, if
the documents are properly executed. (In case the share certificates
do not reach the shareholder within 30 days from the date
of lodging the same, the shareholder may e-mail his query
to the Share Transfer Agent).
TOP
_____________________________________________________________________________________________
How
can an investor receive his/her unclaimed dividends?
All unclaimed / unpaid dividends upto the financial year ended
March 31, 1994 have been transferred to the General Revenue
Account of the Central Government pursuant to Section 205A
of the Companies Act, 1956. Shareholders claiming dividends
for the said period may approach the Registrar of Companies,
Punjab, Himachal Pradesh and Chandigarh at 286, Defence Colony,
Jalandhar City,Punjab. Shareholders who have not encashed
their dividend warrants for the financial year 1994-95 onwards
may approach the
Investor
Helpline
for obtaining duplicate dividend
warrants / revalidation of dividend warrants. It may be
noted that dividend payments lying unclaimed for more than
seven years need to be deposited by the Company of Investor's
Education and Protection Funds constituted by the Central
Government, from the where the amounts deposited can neither
claimed by the shareholder nor by the Company.
TOP
_____________________________________________________________________________________________
How can an investor exchange his/her old share certificates for
issued after the amalgamation of erstwhile Max India Limited
and Maxxon India Limited ?
Shareholders who have not yet exchanged their old share certificates,
issued prior to October 4, 1993, are requested to forward
the same to the Share Transfer
Agent
for exchange with post-amalgamated
share certificates.
TOP
_____________________________________________________________________________________________
What is the procedure for effecting transfer of shares?
Share
certificate(s), along with the duly completed Share Transfer
form, should be sent to the Share
Transfer Agent.
- While
sending the shares for transfer, ensure that documents
are complete as per the following checklist:
- Signature(s) of the transferror(s) duly witnessed
- Signature(s) of the transferee(s) and their particulars
- Broker's stamp, registration / code number
- Share transfer stamps, calculated @ 0.75% of the current
market price, duly cancelled
- Transfer deed is not time barred
- In
case of Power of Attorney (POA)
- Transferor to quote POA registration number as registered
with the Share Transfer Agent on the transfer deed
- Or else, transferee to request the transferor, before
approaching for transfer, to have the POA registered with
the
Share Transfer
Agent
- Transferee wishing to sign the share transfer form through
a constituted attorney to attach a duly notarized POA
- In
case the purchaser has an existing folio number
- Quote the existing folio number on the transfer deed
to enable us to register new shares in the same folio
number
- Photocopies of the securities and the transfer deed(s)
sent for transfer may be retained by the transferee
- It is advisable to send share certificate(s) by registered
post with acknowledgement due and watch out for the
receipt of the acknowledgement card
- In
case the Company returns the shares under objection giving
details of grounds on which the transfer could not be
effected:
- Investor to proceed to get the errors / discrepancies
corrected
- Investor may have to contact the transferor (the
seller) either directly
or through his broker for rectification / replacement
with good securities or else get money back
- Thereafter, the rectified / good securities can be resubmitted
to the Share
Transfer Agent
for effecting the transfer.
In order to avail corporate benefits like Dividends,
Bonus
or Rights Issues from the Company, it is essential that you get the securities
registered in your name.
TOP
_____________________________________________________________________________________________
What
is the procedure for transmission of shares in case of death
of shareholder?
- If
the shares are held in joint names, the other joint holders
to provide the following to the Share
Transfer Agent.
- Death certificate, in original or copy thereof, duly attested
by competent authorities (Magistrate, Notary Public, Gazetted
Officer, Managers of Nationalized Banks)
- Transfer deed or request on plain paper, without affixing
stamp duty, duly signed by the surviving joint holder(s)
*Share certificate(s) in original
- If
the shares are held in single name, the legal heir(s) to
provide to the
Share Transfer
Agent:
- Probate of Will
- (Where the deceased shareholder has not left any Will) Succession
Certificate or Letter of Administration.
- Death Certificate, in original or copy thereof, duly attested
by competent authorities (Magistrate, Notary Public, Gazetted
Officer, Managers of Nationalised Banks)
- Transfer deed or request on plain paper, without affixing
stamp duty, duly signed by the legal heir(s)
- Share certificate(s) in original
- Where
the Company, at its discretion (if the shares involved are
not more than 100) waives the requirement of presentation
of Succession Certificate or Letter of Administration, the
legal heirs to provide.
1. Letter of Indemnity
2.
Affidavit
3.
No-objection Letter
4. Death certificate, in original or copy thereof, duly
attested by competent authorities (Magistrate, Notary Public,
Gazetted Officer, Managers of Nationalised Banks)
5. Transfer deed or request on plain paper, without affixing
stamp duty, duly signed by the legal heirs
6. Share certificates in original.
TOP
_____________________________________________________________________________________________
Who
can avail the facility of nominations on shares and what is
the procedure to be followed?
- Nomination
of shares can be made by:
- Individuals holding shares in a single name
- Individuals holding shares with not more than two joint
holders
- A
request from the shareholder along with
Form
2B, duly signed
by all the holders, should be sent to the
Share Transfer
Agent. Separate forms should
be submitted for each folio
- Shareholders
holding shares in dematerialised form should approach the
concerned Depository Participants regarding nomination
- Any
transfer /sale of shares by the holder / joint holders automatically
cancels nominations already made
- The
law permits shareholders to vary or cancel nominations
- Nominee
will acquire the right to the shares only on the death of
individual shareholder (where shares are held by only one
person) or on the death of both joint holders (where shares
are held jointly)
- The
nominee will be the only person who can claim the shares
of a deceased shareholder
- For
claiming shares in the event of death of the holder / joint
holders, the nominee should provide to the Share
Transfer Agent:
*Requisition letter duly signed by the nominee.
*Death certificates of the shareholders in original or attested
copy thereof
*Share certificates in original
*Proof of identity of nominee, unless specimen signature
of the nominee is furnished in the Nomination Form itself.
TOP
_____________________________________________________________________________________________
What
is the procedure for transposition (change in the order of
holders)?
- Share
Certificates, along with the necessary documents, should
be sent to the Share Transfer
Agent
- Shareholders
should send:
- Transfer deed or request on plain paper, without stamp
duty, duly signed by all joint holders in the requisite
order of holding
- Share certificates in original.
TOP
_____________________________________________________________________________________________
In
case of loss or theft of share certificates, how can a shareholder
receive duplicate share certificates?
- In
case of theft or loss of share certificates, the shareholder
should send to the Share
Transfer Agent:
- Original copy of the police complaint / FIR or a notarized
copy thereof, containing details of certificate numbers
/ folio numbers and distinctive numbers of shares
to enable them to place such shares under stop transfer
-
Letter of Indemnity
-
Affidavit
- Demand draft payable at New Delhi, of such amount as is
intimated by the Company to defray the expenses of advertisement,
to be published in the newspaper for this purpose.
TOP
_____________________________________________________________________________________________
What
is the procedure for payment of dividend through Electronic
Clearing Services (ECS)?
- The
facility of ECS is optional and only an additional mode
of dividend payment and under this facility:
- Dividend amount payable is directly credited to the shareholder's
bank account
- The concerned bank indicates the credit entry as 'ECS'
in the shareholder's pass book / statement of account
- To
avail this facility, the shareholder in possession of shares
in physical form, should provide the mandate for ECS in
the
prescribed format
to the
Share Transfer
Agent. However, for shareholders
with shares in dematerialized form, the mandate for ECS
should be provided to their respective DPs
- The
Company reserves the right to pay dividend by issue of dividend
warrants instead of paying dividend through ECS for any
reason including unsatisfactory responses.
TOP
_____________________________________________________________________________________________
What
is the prescribed format for sending in the mandate for payment
of dividend?
To ensure safe and speedy delivery of the dividend warrants,
shareholders should send their bank account details in the
prescribed format to the Share Transfer Agent to enable its
printing on the dividend warrant.
TOP
_____________________________________________________________________________________________
What is the procedure for issuance of duplicate dividend
warrants?
TOP
What
is the procedure for issuance of duplicate interest warrants?
-
In case of loss / theft of interest warrants, a request
should be sent to the Investor Helpline
with the following:
- Folio number
- Warrant number
- Requisition letter signed by the sole holder / first holder
/ all joint holders
- Letter of indemnity
- Duplicate
warrants will be issued after reconciling the bank statement
i.e., after 120 days from the date of issue of warrants,
if it is found that the said warrants have not been encashed.
TOP
_____________________________________________________________________________________________
What is the procedure for revalidation of dividend warrants?
-
On expiry of the validity period of the dividend warrants,
the request for revalidation of such warrants should be
sent to the
Share Transfer
Agent
- For
revalidation of dividend warrants the shareholder should
provide the unencashed warrants.
TOP
_____________________________________________________________________________________________
What
is the procedure for revalidation of interest warrants?
- On
expiry of the validity period of the interest warrants,
the request for revalidation of such warrants should be
sent to the Investor Helpline.
- For
revalidation of interest warrants the debenture holder should
provide the unencashed warrants.
TOP
_____________________________________________________________________________________________
In
case there are mistakes in the share certificates) / dividend
warrants issued to the shareholder, what is the procedure
for initiating corrections?
- A
request for correction of share certificates / dividend
warrants should be sent to the Share
Transfer Agent.
- For
such corrections the shareholder should provide:
Requisition letter duly signed by all the holders and original
share certificates / dividend warrants, as the case may
be.
TOP
_____________________________________________________________________________________________
What
is the procedure for change of address / bank details?
Request
for change in address / bank mandate details should be sent
to the Share
Transfer Agent
in the prescribed format duly signed by sole holder / first
holder / all joint holders.
TOP
_____________________________________________________________________________________________
What
is the procedure for change in the names of individual shareholders?
- A
request for a change in the name of individual shareholders
should be sent to the Share
Transfer Agent.
- For
such changes the shareholder should provide:
- Copy of notification in official gazette or a newspaper
or an affidavit drawn on stamp paper of appropriate value
or a duly sworn copy of marriage certificate / decree of
divorce duly attested by competent authorities, where the
change in name is consequent upon marriage, divorce, etc.
- Share certificates in original
- fresh specimen signature duly attested by a banker.
TOP
_____________________________________________________________________________________________
What
is the procedure in case a shareholder wishes to split / consolidate
the share certificates?
- A
request to split / consolidate share certificates should
be sent to the Share Transfer
Agent.
- The
marketable lot for the Company's shares is 50.
- Shareholders
who wish to convert their holdings into marketable lots
should provide:
- Share
certificates in original.
- Requisition
letter duly signed by all holders.
- Similarly,
shareholders who wish to obtain consolidated share certificates
of denominations of their choice should provide:
- Share
certificates in original .
- Requisition
letter duly signed by all holders.
TOP
_____________________________________________________________________________________________
What
is the procedure in case a shareholder wishes to consolidate
his holding in various folios?
- In
case a shareholder has more than one folio in the same name
or with identical names in the same order of joint holders,
a request for consolidation of the folios into a single
folio should be sent to the Share Transfer
Agent.
- Desirous
shareholders should provide:
- Requisiton
letter duly signed by all holders, indicating the folio
number into which the total holding should be consolidated.
- Share Certificates in original.
TOP
_____________________________________________________________________________________________
|
